Evaluation version! The document was created with a trial version of the component.
Different symbols were intentionally placed in text at random locations.

LIST OF .FORMS
Numbe.r | Titl-e | Date+
DMP 2*01 | Electronic File Na-ming Convention |
DMP 31~0FA | Project Document +Retention Log |
DMP 31,0FB | Office Document 'Retention Log |
DM902+F | Distributi*on List |

1.1 Gen"eral

This procedure is established to control the method of, receiving, checking, recording, filing and distribu,ting project documents in order to ensure that the m,ost current, approved information is being utilized ,for the Design-Build Project design and construction, activities.

1.2 defin'itions

Amendment D~ocuments | Field Design Changes (FDC), Notice of Design Chang"e (NDC) or drawing revisions. These documents a"re utilized to document design changes made to d"esign documents after approval.
As-Bui-lt | The process of documenting (on the appropriate. design document) minor changes to installed. commodities that occur during installation .that fall outside the scope of FDC’s or NDC’.s.
Contract Do*cuments | As specified in the Request for Proposals (RF+P), including revisions made by change orde+rs.
Construction ~Documents | Documents including Non-Conformance Repor-ts (NCR), monthly reports, submittals, -test reports, test results, Request for- Information (RFI), Field Design Change-s (FDC), Notice of Traffic Control Chan-ge (NTCC), Notice of Design Changes (ND-C) and other correspondence to/from the- MnDOT and subcontractors.
Correspondence and -Transmittal Log | The correspondence and transmittal log is a li*st of correspondence and transmittals to and* from the MnDOT, Contractor, Designer and su*bcontractors relating to construction docume*ntation.
Design Doc-uments | Documents including design drawings, special provision~s, special management plans, other reports and shop ~drawings required for construction.
Document C'ontrol | The Document Control Manager’s file contain~ing all project documents, including copi~es of all void documents.
Information On+ly Document | A document stamp which indicates the affected docu"ment shall not be used for construction.
Released for Construction ,(RFC) Distribution Log | The RFC Distribution Log is the list of current revisions of+ design documents that have been received and distributed +by the Document Control Manager.

BACKGROUND AND INTROD*UCTION (OPTIONAL)

The project will generate three+ separate filing systems.

1. Hardcopy files will be maintain.ed by Document Management.

2. An electronic database will be used to file digital images 'of all deliverables, communications, forms and other docu'ments that are associated with the project and that can b'e digitized.

3. Electronic working files are created in MSWord and Excel a.nd other software; these files are not intended to conta.in final deliverable documents. These files must be sto.red on a server in a manner that is consistent across th.e disciplines and that allows the files to be found easi.ly as the project progresses.

RELATED DO,CUMENTS

None..